Job Details

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

We are recruiting for a Payroll & Benefit System Coordinator-Senior. This position is located in the Central Payroll Unit in the State Controller's Office, within the Division of Executive Budget and Finance (DEBF). The position will be headquartered at the DOA Office Building at 101 E. Wilson Street, Madison, WI 53703.

The employee hired into this position will be expected to work from their headquarter location at least two days per week with the possibility of working from home the remaining days.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Position Summary

This Payroll and Benefits System Coordinator - Senior position coordinates Leave Accounting and other technical operations that pertain to paycheck cycle system activities within the Central Payroll Section. Workload will encompass other absence, time & labor, and payroll duties such as helping resolve complex system and agency issues and developing procedural documentation while working cooperatively with other Central Payroll staff to provide coverage on section responsibilities and STAR PeopleSoft system support duties. The position is a subject matter expert on the PeopleSoft modules such as Payroll, Time & Labor, and Absence.

This position will be expected to explain policy, procedure and laws to agency staff and employees, and collaborate with Division of Personnel Management staff, system analysts, and other business partners.

To view a complete list of duties for the role, see the full position description .

Salary Information

This position is in the schedule-range (81-03) with an hourly rate between $34.00 and $37.50 ($70,720 - $78,000 annually). A 12-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

In addition, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation/personal holiday to start, 9 paid holidays, and 130 hours of sick time that rolls over each year.
• Excellent and affordable health, vision, and dental benefits
• An exceptional pension plan with employer match and lifetime retirement payment
• Well Wisconsin Wellness Program - a free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Per current DEBF policy, this position will be expected to report into their headquarter location at least 2 days a week.

Qualifications

Qualified candidates will have experience :

1. Processing payroll and/or human resources within an enterprise resource planning system (like PeopleSoft or similar system).
2. Researching and interpreting either local, state and/or federal laws, or statutes and administrative code as it applies to their scope of work.
3. Reviewing or auditing and resolving payroll and/or data discrepancies (e.g. validating data, identifying cause of data errors, and making timesheet or benefit adjustments, etc.)
4. Proficiency in Microsoft Excel or similar, including basic Formulas and Data Analysis tools (e.g. Sum, Average, Sorting, Filtering, etc.).

Additionally, a well-qualified candidate may have knowledge or experience in the following :

• Performing payroll calculations including taxes, benefits, and miscellaneous deductions.
• Testing system design changes or modifying queries in PeopleSoft or other database table-based systems.
• Providing payroll services within the state or other public sector setting that include interpreting and applying compensation plan provisions or other complex payroll policies.

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications . Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Pages more than the specified limits may not be evaluated. References are not necessary at this stage of the process.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Questions can be directed to Michelle Bassuener at ...@wisconsin.gov or 608-###-####.

Deadline to Apply

Applications must be submitted by 11:59 PM on Wednesday, February 11, 2026.