Job Details

Job Title : HR Benefits & Compliance Coordinator

Department: Human Resources

Schedule : Remote Monday - Friday, 7:00 AM - 3:30 PM PST

Classification : Exempt

Position Summary

The HR Risk & Benefits Coordinator is responsible for administering employee benefit programs, overseeing risk-related claims such as workers' compensation, and ensuring compliance with all relevant policies and regulations. This role serves as a key resource for employees, supporting benefit-related inquiries and participating in new hire orientation to explain benefits, including 401(k) plans.

Key Responsibilities Benefits Administration & Eligibility

• Administer employee benefit programs including health, dental, vision, life, and disability insurance.

• Process enrollments, changes, and terminations of benefits.

• Determine eligibility for benefits and respond to employee benefit inquiries.

• Participate in new hire orientation to explain the benefits package, highlighting 401(k) plan participation and options.

Workers' Compensation Claims Management

• Coordinate, process, and track workers' compensation claims from initial report through resolution.

• Serve as liaison among employees, management, insurance carriers, and medical providers for all work-related injuries and claims.

• Ensure timely and accurate reporting, documentation, and follow-up on all workers' compensation cases.

Deductions Review & Payroll Coordination

• Review and reconcile payroll deductions for benefits programs.

• Ensure accurate coordination and processing of benefit-related payroll changes.

Time Off Request & Calendar Management

• Manage and process employee time-off requests, including vacation, sick leave, and other accruals.

• Maintain and update company leave calendars, ensuring accurate tracking of absences and balances.

Union & Government Compliance

• Ensure all benefit programs are compliant with union contracts, state, and federal regulations.

• Prepare and submit required reports and filings for compliance purposes.

Employee Support & Communication

• Serve as the primary point of contact for employee questions on benefits, leave, and workers' compensation matters.

• Communicate benefit changes, updates, and deadlines to employees in a clear and timely manner.

• Conduct new hire benefits orientation sessions, emphasizing 401(k) participation and enrollment processes.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.

• Experience in benefits administration, workers' compensation, or HR coordination required.

• Strong understanding of 401(k) plans and employee benefits.

• 7+ Years in HR Management position

Key Competencies

• Excellent communication and interpersonal skills.

• Strong organizational skills and attention to detail.

• Ability to handle sensitive information with discretion.

• Knowledge of federal and state labor laws related to benefits and risk management.

• Excellent HRIS management.