Job Details

Executive Administrative Assistant

Location: Remote (Some Travel Required - 10-20%)
Compensation Starting at: $90,000
Contract: 3-6 Month Contract | Intent to Convert to Permanent
ReportsTo: Chief Executive Officer

We're seeking an experienced and highly organized Executive Administrative Assistant to provide exceptional support to a confidential CEO client. This role is ideal for someone who thrives in a fast-paced environment, maintains strict confidentiality, and has a proven ability to manage multiple priorities with precision and professionalism.

This position is primarily administrative in nature and requires excellent communication skills, meticulous attention to detail, and the ability to anticipate needs in a dynamic, ever-changing environment. The role is remote but requires occasional travel (10-20%) for meetings, events, and executive engagements.

As the Executive Administrative Assistant, you'll oversee complex calendar management, travel coordination, correspondence, and project support while serving as a trusted liaison between the executive and internal/external stakeholders. You'll ensure the CEO's schedule runs smoothly, communications are handled promptly and accurately, and all commitments are executed with efficiency and discretion.

Key Responsibilities

• Manage the CEO's complex calendar, travel arrangements, and daily priorities across time zones.
• Coordinate logistics for meetings, events, and corporate engagements, ensuring all details are executed flawlessly.
• Draft, proofread, and manage executive correspondence, presentations, and documents with accuracy and polish.
• Maintain confidentiality of sensitive business and personal matters.
• Serve as a point of contact between the CEO and internal/external partners.
• Anticipate needs, resolve issues proactively, and maintain composure under pressure.
• Support special projects and assist with administrative initiatives as assigned.

• 5+ years of experience as an Executive or Administrative Assistant supporting senior or C-level leadership.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills with a sharp attention to detail.
• Excellent written and verbal communication abilities.
• Highly adaptable and comfortable working in a fast-paced, dynamic environment.
• Flexible availability for occasional evening or weekend needs.
• Preferred experience in real estate, corporate, or professional services settings.
• Familiarity with tools such as TimeTree, CRMs, or project management software is a plus.

• Duration: 3-6 months with intent to convert to a permanent role.
• Travel: Approximately 10-20%, with expenses covered.
• Schedule: Remote role requiring flexibility for executive support needs.