Job Details

Grants And Contracts Administrator - Campus Grants Management Remote

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Grants And Contracts Administrator Remote, you'll be a vital part of a collaborative, interdisciplinary team within the Office for Research and Innovation. You'll support faculty and researchers across diverse departments as they pursue groundbreaking work in sponsored research.

This remote position is part of the Campus Grants Management Team (CGMT), a dynamic and growing unit dedicated to providing cradle-to-grave grant management services with a strong emphasis on customer service and compliance. You'll thrive here if you're a critical thinker, problem solver, and someone who enjoys working in a fast-paced, mission-driven environment.

As a Grants And Contracts Administrator, you'll be a subject-matter expert and strategic partner to faculty, supporting both pre-award and post-award activities:

Life Cycle

Pre-Award (30%)

• Prepare and submit proposals in compliance with sponsor and Duke regulations.
• Advise faculty/PI on administrative requirements and proposal development.
• Coordinate and review biosketches, budgets, justifications, and other documents.
• Ensure timely routing and submission of proposals.
• Manage subcontract processes with collaborating organizations.

Post-Award (50%)

• Oversee budget, effort, reporting, and compliance throughout the grant lifecycle.
• Provide guidance on budget revisions and sponsor requirements.
• Generate ad hoc reports for faculty and business managers.
• Manage sub-recipient agreements and financial reporting.
• Reconcile budgets, submit cost transfers, and close out projects.
• Ensure compliance with agency and university regulations.
• Maintain financial records and manage overdrafts per institutional guidelines.

Administrative (20%)

• Develop project management plans and monitor cost-sharing obligations.
• Apply federal and university rules to manage effort distribution.
• Submit reports to central and unit management.
• Perform other related duties as assigned.

Position Preferences:

• Candidates with experience securing and managing U.S. Federal Fundingespecially Training Grantsare strongly encouraged to apply.
• Preference given to those with a proven track record in complex reporting and cost-sharing for federally funded programs.

Remote Work Eligibility: All Duke University remote workers must reside in one of the following states or districts:

Arizona California Colorado Connecticut Florida Georgia Hawaii Illinois Indiana Maryland Massachusetts Michigan Maine Montana New Hampshire New Jersey New York North Carolina Ohio Pennsylvania South Carolina Tennessee Texas Virginia Washington (State) Washington, DC

Required Qualifications:

• Bachelor's degree required; research or grants education/certification preferred.
• Completion of Duke-specific training modules within the first 612 months.
• No experience required for candidates with relevant degrees.
• Strong analytical, communication, and organizational skills.
• High proficiency in Excel and Duke systems (SPS, SAP, Duke@Work, grants.duke).

Compensation:

• Annual base salary range: $59,829.00 $96,900.00 USD
• Total compensation includes competitive medical/dental benefits, retirement plans, and family-friendly programs.

Apply now and help us build a stronger, smarter, and more connected future.