Job Details

Job Description

Posted Thursday, August 7, 2025 at 10:00 AM

Helping People. Changing Lives.

Reporting to the Billing & Data Supervisor, the Billing Coordinator manages all aspects of billing operations for Cal-AIM funded programs within the Homeless Division. This role is responsible for data entry, claim transmission, reimbursement tracking, and re-billing processes. The Billing Coordinator trains and supervises Medical Assistants involved in billing activities and resolves issues related to HMIS, ClientTrack, CenCal, and other systems. By ensuring accurate and timely submission of claims and supporting documentation, this position plays a key role in securing prompt revenue and advancing CAPSLO's mission.

Qualifications:

• Bachelor's Degree in Social Work, Policy and Administration, or related fields is preferred, but not required
• Experience billing private medical insurance preferred.
• Minimum of three years of experience in homeless services, combining education and/or experience.
• Knowledge of homeless services Case Management.
• Experience with HMIS and ClientTrack systems.
• A valid California driver's license, current DMV driving record, and proof of insurance may be required for department-related travel. Reasonable accommodations will be considered in accordance with applicable laws.

As the Billing Coordinator, you will:

• Coordinate the division's billing system, processes, and procedures, maintaining an organized and up-to-date system for on-time billing.
• Prepare monthly summary reports for the Division Director and Manager of Clinical Programs.
• Audit all chart notes before billing and inform staff and supervisors of coding issues.
• Transmit claims weekly, post payments, and handle re-billing.
• Train and update staff on Cen-Cal benefits coding and billing procedures in the electronic progress notes.
• Assist in training staff assigned to billing roles with Cen-Cal programming.
• Maintain records of EOBs and other billing documents.
• Collaborate proactively with CAPSLO finance department to ensure successful billing of all billable activities.

Please note: This job description does not cover all activities, duties, or responsibilities required for this role. These may change at any time with or without notice.

To view the full job description, click HERE.

For employee perks and benefits, visit capslo.org/careers.

For questions about the application process or positions, contact the Recruiting Department at 805-###-#### or email ...@capslo.org.

EOE/V/ADA/Drug-Free Workplace/Asset Infused Organization. CAPSLO is an Equal Opportunity Employer and considers all qualified applicants regardless of race, sex, age, religion, disability, national origin, veteran status, socioeconomic status, or other protected characteristics.